27th ANNUAL HEMPFIELD FALL CLASSIC

INVITATION AND FAQ

The invitation followed by the FAQ below, and our rules/format link, provide answers to the most frequently asked questions.

We have addressed additional frequently asked questions including guest players, secondary players, league or playoff conflicts, hotels and more on our FAQ page linked at the bottom of the page below the invitation. Please review all of these web pages and the Rules before applying and if contacting us with questions.

2012 Invitation

Format:

Games will be played at locations within a 23-mile radius of the host hotel/Friday night registration location (Heritage Hotel, 500 Centerville Rd, Lancaster, PA 17601). Each team will be guaranteed a minimum of three (3) games (see rules/format document for more info and conditions). Preliminary games will be held all day Saturday, and Sunday morning. All teams have the potential for 8 am games both days. The final games will be held Sunday morning and afternoon. Awards will be given to 1st and 2nd place teams.

Note: U16-U19 Teams should also read the College Showcase Info linked to the left.

Age Groups, Fees and Application Deadline

Competition will be open to USYS and US CLUB SOCCER "CLUB" teams in the following age groups and divisions. 

Payments may be made by check or credit card. Refunds will not be provided to teams withdrawing after accepted teams are posted on Oct 12. There is a 3% processing fee for payments made by credit card which is non-refundable at any time. Checks will only be accepted up to 1 month prior to event.  Any open payments thereafter must be made by CC .

2012 Fees

Fees for teams by age

• U9 & U10 (8v8) - $580
• U11 (8v8) - $650
• U12 (8v8) or (11v11)- $650
• U13 & U14 - $700
• U15 and up - $725

8 v 8 teams play 50 min games

11 v 11 teams play 60 min games

Note: Deadline to apply is Oct 6 at midnight. Payments may be made by check or credit card. All payment are due within 7 days of application.  Deadline for fees for last minute applications is Oct 12. Refunds will not be provided to teams withdrawing after accepted teams are posted on Oct 12. There is a 3% processing fee for payments made by credit card which is non-refundable at any time. Teams applying after Oct 6 will be added to a waiting list.  We will notify you if we are able to accept your team.

Please see your email application confirmation and our FAQ page for info regarding hotels.

Levels of Play:

Teams will be bracketed into one of three divisions:

• PREMIER "P"   

• DIVISION "A" Travel Team -  Competitive teams of "Division I" status or equivalent. 

• DIVISION "B" Travel Team - Competitive teams of "Division II" status or new (less experienced) travel teams.

Team selection will be based on league record and league division, past tournaments records-level of play, geographic balance, date of receipt of application and tournament fee, and number of teams applying in each age group. Please indicate on your application your perceived appropriate level of competition (see application).

Note: In order to provide the best competition, the Tournament Committee may combine or eliminate age groups and/or move teams up to the next age group.  

Eligibility

Travel teams participating in regularly scheduled league play or Premier teams that participate in a premier league are eligible as long as they belong to their local, state, and national association and have current validated photo player and coaches' passes. DDP Competitive teams in ages U9 and U10 are also eligible.  Applications for designated “tournament team rosters” may only be submitted for teams age U13 and up (this means teams U12 and below must participate in either fall or spring league play to be eligible, DDP teams at ages U9 and U10 are also eligible). USYS, US Club Soccer, DDP and Travel Teams with photo player and coaches passes designated as competitive, travel or premier teams are eligible. (Age groups by birthdate are listed within our rules.)

Information

1.  Team rosters are limited to a maximum of 18 players playing in the event (see rule 2a for info regarding extended rosters for ages U15-U19), (14 for U9, U10, U11 and U12 8v8 teams) including guests.

2. A maximum of 5 guest players are permitted.  Secondary players are considered guest players and their primary pass must be presented at registration.

3.  Players may compete for only one team for the duration of the tournament.

4.  U-9, U10, U11 and U12 8v8 teams will play 8v8 on smaller fields. U11 and U12 teams may also elect to play 11v11 if their governing association permits.

U11 and U12 teams playing 8v8 in league play desiring to play 11v11 in the event must check with their state association for rules regarding participation in 11v11 format for the tournament.  Many associations will NOT allow this.

5.  All travel teams must be associated with the USYS and the appropriate state association or US Club Soccer. SAY Soccer travel teams should check with our registrar to be sure their team meets required criteria. U9 and U10 DDP teams associated with US Club Soccer are eligible.

6.  A copy of your state stamped and approved or official US Club Soccer roster must be included with your tournament fee.

7.  ONLY USYS teams from CT, NJ, and from USYS Region 2, must submit a completed Permission to Travel form by October 24th.  No permission to travel is needed for US Club Soccer teams.

8.  US Soccer rules regarding the use of US Soccer registered referees will be followed.  The one referee system will be used for U-9 to U12 8v8 games and finals.  The U13 and up games will use the 3 referee system as will U11 and U12 11v11 finals.

Application Procedures

Please complete the on-line Application form in full, one per team.

Upon successful completion of the on-line application, you will receive a confirmation e-mail and your registration number. This email will include where and when to mail your entry fee. If paid by credit card you will receive an additional email with a confirmation of payment receipt from the tournament registrar. Credit card payments will incur a 3% processing fee (see details on payment page). Accepted teams will be posted to our website on October 12th.  

Please include your Registration Number as the "Subject" of ALL e-mail correspondence relating to the tournament.

For non-credit card payments by check or money order, the payments should be made payable to the Hempfield Soccer Club for the full amount of the tournament fee and a copy of your state stamped and approved or official US Club Soccer roster must be received by the Tournament Registrar within seven (7) days of the application date in order to be considered for acceptance. (see below for mailing address)

Teams not accepted are notified and money is promptly refunded (exception, the 3% processing fee for credit card payments will not be refunded). The Tournament fee is non-refundable after team selections have been announced.  Checks will only be accepted up to 1 month prior to event.  Any open payments thereafter must be made by CC.

See Rules for details regarding refund policy if tournament games are canceled in full or partially prior to or during tournament due to weather or field conditions, etc.

Important Dates

October 6, 2012: On-line Application deadline.  Applications are due by midnight. 

October 12, 2012: Tourney fee and state-approved or official US Club Soccer roster deadline for teams that applied on or just before the deadline date. All others should be submitted within 7 days of application.

October 12, 2012: Accepted teams posted online.

October 12, 2012: On-line Tournament T-shirt orders accepted

October 22, 2012: Schedules and maps will be posted online

October 24, 2012: Permission to Travel forms due for all USYS teams from CT and NJ, and USYS Region 2. US Club Soccer teams do not need permission to travel. (Please refer to the rules and to our FAQs info linked below for more info regarding permission to travel). Host form is available under Forms if needed.

October 28, 2012: Deadline for On-line Tournament T-shirt orders

November 16, 2012: Mandatory team registration from 6 - 9 pm at the Heritage Hotel, 500 Centerville Rd, Lancaster, PA. (no exceptions!).

November 17 & 18, 2012: 27th Annual Hempfield Fall Classic Soccer Tournament

Please refer to the UPDATES section of our website for the latest tournament information after teams have been accepted.

Registration:

PLEASE NOTE: Mandatory team registration will be held on Friday, November 16, 2012 from 6:00 pm - 9:00 pm at the  Heritage Hotel, 500 Centerville Rd, Lancaster, PA. (no exceptions).

At Registration:

Each team must present properly authorized player and coaches' passes with photos, and valid medical release forms for each participant at the time of registration. You may use your current medical release forms. A game line-up sheet and a completed tournament safety form must also be presented. (see forms links below)

Please note: U15 and up teams with 22 on a roster may only dress 18 for each game and game line-ups must be presented to the referee prior to the start of each game. Teams that do not present the roster prior to the start of the game must forfeit the game. (note: U15 and U16 added to this designation on 8/31/12 and the host form and rules have been updated to reflect this change)

Secondary players are considered guest players and must present primary player passes.  Check with your state or governing association to determine if they require completion of a guest player form.

Permission to Travel - USYS member teams from Region 1, except CT and NJ, DO NOT need to provide permission to travel at the Friday Night team registration (* please see info on our FAQ page for details). Teams from CT, NJ and USYS Region 2 must provide their state association's properly executed "Permission to Travel Form." No such permission is required of US Club Soccer member teams. (See our FAQs page for details.)

Form Links

• medical release - you may use your own player med releases, or this one
• safety form - to be signed and turned in on registration night
• game line-up form - to be signed and turned in on registration night
• Host Form if needed to obtain permission to travel

Click to view our EPYSA approved Host Form that is needed to obtain your Permission to Travel form. To print a blank Permission To Travel form from the United States Youth Soccer Web Site click USYS Forms. 

ALL teams should ensure that they have current and up-to-date team insurance - proof is not needed at Friday night registration.

Address - for mailing fees & rosters

**Please make checks payable to Hempfield Soccer Club.

The mailing address of the Tournament Registrar is:

Connie Buzzard - Tournament Registrar

1330 Hyde Park Dr

Lancaster, PA 17601

Telephone and Fax: (717) 898-2486 (please call or fax during business hours and ONLY after first attempting to email us. We respond to email promptly.)

TOURNAMENT QUESTIONS?

Email us! We respond promptly.

General Inquiries? Please email Tournament@hempfieldsoccerclub.org

Registration or Rostering Questions? Please email Tournament Registrar, Connie Buzzard: HFCRegistrar@hempfieldsoccerclub.org

To contact the Tournament Director - Please email Director, Sarah Thomas: Tournament@hempfieldsoccerclub.org

Please include your Registration Number as "Subject" of ALL e-mails.

Continue > to Read FAQ - Frequently Asked Questions >

Continue > to Read Rules >